Click to edit this document
Last updated: 7 février 2026

In the Philippines, an Affidavit of Loss of Time Deposit Certificate is an essential legal document required by banks when the physical certificate representing a time deposit account has been lost, stolen, or misplaced.

This sworn statement formally declares the circumstances surrounding the loss, serving as a notice to the bank and enabling the account holder to obtain a replacement certificate or proceed with transactions related to the time deposit.

When is this document required?

  • Certificate Replacement: Banks will typically require this affidavit as a mandatory document for the issuance of a new Time Deposit Certificate in lieu of the lost one.
  • Fund Release: It is often required for the release of funds upon the maturity or pre-termination of the time deposit, particularly if the original certificate cannot be presented.
  • Collateral Purposes: If the time deposit was used as collateral for a loan, this affidavit may be necessary to facilitate the release of the collateral or other related transactions if the certificate is missing.
  • Estate Settlement: In cases where the account holder has passed away, and the heirs need to claim the time deposit funds, this affidavit may be required if the original certificate is not found among the deceased's documents.

Legal Requirements:

The affidavit must be executed by the time deposit account holder (or their legal representative, such as an executor or administrator, if the account holder is deceased or incapacitated).

It must be duly notarized by a commissioned Notary Public in the Philippines.

Under Philippine law, making false statements in a sworn affidavit constitutes Perjury, which is a criminal offense punishable under the Revised Penal Code.

This document is crucial for protecting both the account holder and the financial institution from potential fraudulent claims associated with the lost certificate.

Similar Models

Affidavit of Loss of Current Account Passbook

In the Philippines, an Affidavit of Loss of Current Account Passbook is a vital legal document required by banks when a client's passbook for a current account (also known as a checking account or demand deposit account) has been lost or stolen. This sworn statement formally declares the loss, explains the circumstances, and is crucial for requesting a replacement passbook and protecting the account holder from unauthorized transactions. When is this document required? Passbook Replacement: It is a mandatory requirement by most banks in the Philippines before they will issue a new passbook for a current account. Security Measure: It serves as official notice to the bank, helping to prevent fraudulent use of the lost passbook. While current accounts typically rely on checks for transactions, a lost passbook could still pose a minor risk or be needed for specific inquiries. Compliance: Banks require this affidavit to comply with internal policies and regulatory guidelines concerning lost banking instruments and customer account security. Legal Requirements: The affidavit must be executed by the account holder and must be notarized by a commissioned Notary Public in the Philippines. Notarization attests to the authenticity of the affiant's signature and the voluntariness of their oath. Under Philippine law, making false statements in a sworn affidavit constitutes Perjury , which is a criminal offense punishable under the Revised Penal Code. It's essential for the affiant to accurately state all facts related to the loss.

Preview ←

Affidavit of Loss of Savings Passbook

An Affidavit of Loss of Savings Passbook in the Philippines is an indispensable legal document that serves as a formal declaration made under oath, specifically required by financial institutions when an individual's savings passbook has been misplaced, lost, or stolen. This sworn statement is paramount as it officially informs the concerned bank of the incident, thereby initiating necessary security protocols and safeguarding the account holder from any potential unauthorized transactions or fraudulent activities that might arise from the lost document. It acts as a critical prerequisite for the issuance of a replacement passbook and for maintaining the integrity and accuracy of the bank's customer records. Without this document, banks typically will not process requests for new passbooks due to security concerns. When is this document required? Mandatory for Passbook Replacement: This affidavit is a universal and non-negotiable requirement across virtually all commercial and rural banks in the Philippines when an account holder needs to replace a lost or stolen savings passbook. The bank needs official, sworn documentation before issuing a new one to prevent duplication or fraud. Facilitating Account Access and Transactions: While many routine banking transactions (like withdrawals or deposits) can often be performed with a valid identification card even without a passbook, specific bank policies or certain types of transactions (e.g., updating account details, requesting detailed transaction histories that are typically stamped in the passbook, or closing the account) may still necessitate a valid passbook. The loss of a passbook therefore often compels its replacement, which starts with this affidavit. Protection Against Potential Fraud: By formally declaring the loss through a notarized affidavit, the account holder takes a crucial proactive step to mitigate risks associated with the lost document. Although modern banking relies heavily on digital security, PINs, and ID verification for transactions, a lost passbook, especially if it falls into the wrong hands, could potentially be used for phishing attempts or to glean personal information. The affidavit creates an official record of the loss date, thereby protecting the affiant. Compliance with Banking Regulations and Internal Policies: Banks adhere to strict regulatory frameworks and internal policies concerning the security of customer funds and the management of account records. The Affidavit of Loss is a fundamental component of these compliance procedures, ensuring that all actions taken regarding a lost passbook are properly documented and legally sound, thereby protecting both the client and the financial institution. Legal Requirements: The Affidavit of Loss of Savings Passbook must be personally executed by the lawful owner of the savings account (or by a parent/legal guardian if the account holder is a minor or incapacitated). It requires the affiant's personal appearance before a commissioned Notary Public in the Philippines, who will administer the oath, verify the affiant's identity (usually through government-issued IDs), and affix their seal. Notarization is essential as it lends legal validity and authenticity to the document. Under Philippine law, deliberately making false statements or misrepresentations in a sworn affidavit constitutes the criminal offense of Perjury , as outlined in the Revised Penal Code. This carries severe penalties, emphasizing the importance of providing accurate and truthful details regarding the circumstances of the passbook's loss. It is advisable to recount the incident as clearly and precisely as possible to avoid any legal complications and to expedite the bank's processing of the replacement request. In cases of theft, some banks might additionally request a copy of a police report along with the notarized affidavit.

Preview ←

Affidavit of Loss of Credit Card

In the Philippines, an Affidavit of Loss of Credit Card is a sworn legal document used to formally declare the loss or theft of a credit card. It serves as official notice of the card's disappearance and is often a mandatory requirement when applying for a replacement card from the issuing bank. When is this document required? Credit Card Replacement: It is a standard requirement by most banks when you apply for a new credit card to replace one that has been lost or stolen. Fraud Prevention: Submitting this affidavit, especially after reporting the loss to the bank, helps establish the timeline of the loss and can be crucial in disputing any unauthorized transactions that may occur after the declared date of loss. Official Record: It creates a legal record of the loss, protecting the cardholder from potential liabilities associated with the lost card. Legal Requirements: The affidavit must be executed by the credit card holder (affiant) and must be notarized by a commissioned Notary Public in the Philippines. The affiant must personally appear before the notary and present a valid government-issued ID. Under Philippine law, making false statements in a sworn affidavit constitutes Perjury , which is a criminal offense punishable under the Revised Penal Code. It is highly recommended to immediately report the loss or theft of a credit card to the issuing bank as soon as it is discovered, regardless of whether an affidavit has been prepared yet. This helps in promptly blocking the card and minimizing potential financial losses due to unauthorized use.

Preview ←

Affidavit of Loss of ATM Card

In the Philippines, an Affidavit of Loss of ATM Card is a crucial legal document required by banks when a customer reports their Automated Teller Machine (ATM) card lost or stolen. This sworn statement formally declares the circumstances of the loss, serves as notice to the bank, and is a prerequisite for requesting a replacement card. It helps protect the cardholder from potential unauthorized transactions made using the lost card by establishing a clear timeline and formal declaration of its disappearance. When is this document required? ATM Card Replacement: It is a mandatory requirement by virtually all banks in the Philippines when applying for a new ATM card to replace a lost, stolen, or misplaced one. Fraud Protection: It serves as an official record for the bank, limiting the cardholder's liability for unauthorized transactions that occur after the loss has been formally reported and documented. Reporting to Authorities: While usually not a standalone police report, it can supplement a police report if the ATM card was stolen alongside other valuables, providing a sworn statement for investigative purposes. Official Declaration: It provides a legal declaration of the loss, which may be necessary for any disputes or investigations related to transactions made after the card went missing. Legal Requirements: The affidavit must be executed by the ATM cardholder and must be notarized by a commissioned Notary Public in the Philippines. Notarization authenticates the document, affirming that the affiant (the person making the statement) personally appeared before the notary, was identified, and voluntarily swore to the truthfulness of the contents. Under Philippine law, making false statements in a sworn affidavit constitutes Perjury , which is a criminal offense punishable under the Revised Penal Code. It is crucial to report the loss to your bank immediately through their official hotline or branch, even before securing the affidavit, to have your card blocked and minimize potential financial damage.

Preview ←

Affidavit of Loss of School ID

In the Philippines, an Affidavit of Loss of School ID is a crucial legal document used by students or school personnel to formally declare the loss or misplacement of their school identification card. This sworn statement is typically required by educational institutions when a replacement ID needs to be issued. It serves multiple purposes: it creates an official record of the loss, protects the affiant from any potential misuse or fraudulent activity associated with the lost ID, and ensures that the school's administrative records are accurate and up-to-date regarding the issuance and status of identification cards. When is this document required? ID Replacement: It is a mandatory requirement by most schools, colleges, and universities when a student or staff member needs to apply for a replacement for a lost or stolen school ID. Without this affidavit, schools may refuse to process a new ID application. Official Record: It provides a formal declaration of the circumstances surrounding the loss, which is essential for institutional records and helps the school track the status of its issued IDs. This can also be important in cases where the lost ID might be misused. Security and Liability: By officially declaring the loss, the affiant mitigates potential liability should the lost ID be used for unauthorized access, impersonation, or other illicit activities. Legal Requirements: The affidavit must be executed by the student or staff member who lost the ID (or by a parent/legal guardian if the student is a minor, depending on school policy, although typically the student themselves executes it if of legal age). It must be notarized by a commissioned Notary Public in the Philippines. This notarization legally certifies the authenticity of the affiant's signature and the truthfulness of the statements made under oath. Under Philippine law, making false statements in a sworn affidavit constitutes Perjury , which is a criminal offense punishable under the Revised Penal Code.

Preview ←