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Last updated: 7 février 2026

In the Philippines, an Affidavit of Loss of School ID is a crucial legal document used by students or school personnel to formally declare the loss or misplacement of their school identification card.

This sworn statement is typically required by educational institutions when a replacement ID needs to be issued.

It serves multiple purposes: it creates an official record of the loss, protects the affiant from any potential misuse or fraudulent activity associated with the lost ID, and ensures that the school's administrative records are accurate and up-to-date regarding the issuance and status of identification cards.

When is this document required?

  • ID Replacement: It is a mandatory requirement by most schools, colleges, and universities when a student or staff member needs to apply for a replacement for a lost or stolen school ID. Without this affidavit, schools may refuse to process a new ID application.
  • Official Record: It provides a formal declaration of the circumstances surrounding the loss, which is essential for institutional records and helps the school track the status of its issued IDs. This can also be important in cases where the lost ID might be misused.
  • Security and Liability: By officially declaring the loss, the affiant mitigates potential liability should the lost ID be used for unauthorized access, impersonation, or other illicit activities.

Legal Requirements:

The affidavit must be executed by the student or staff member who lost the ID (or by a parent/legal guardian if the student is a minor, depending on school policy, although typically the student themselves executes it if of legal age).

It must be notarized by a commissioned Notary Public in the Philippines.

This notarization legally certifies the authenticity of the affiant's signature and the truthfulness of the statements made under oath.

Under Philippine law, making false statements in a sworn affidavit constitutes Perjury, which is a criminal offense punishable under the Revised Penal Code.

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