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Last updated: 7 février 2026

In the Philippines, an Affidavit of Loss of Company ID is a crucial legal document required by employers when an employee's company identification card has been lost or stolen.

This sworn statement formally declares the circumstances of the loss to the company and serves as a record, protecting both the employee and the employer from potential misuse or fraudulent activities involving the lost ID.

When is this document required?

  • ID Replacement: It is a mandatory requirement for applying for a replacement company ID from your employer.
  • Company Record: It serves as an official record for the company regarding the status of the lost ID.
  • Protection: It helps protect the employee from liability if the lost ID is used improperly.

Legal Requirements:

The affidavit must be executed by the employee whose Company ID was lost and must be notarized by a commissioned Notary Public in the Philippines.

Notarization legally attests to the authenticity of the affiant's signature and that they personally appeared before the notary and swore to the truth of the statements contained therein.

Under Philippine law, making false statements in a sworn affidavit constitutes Perjury, which is a criminal offense punishable under the Revised Penal Code.

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